What to Include on Wedding Details Card
Wedding planning can be an exciting journey filled with many choices, from selecting the perfect venue to designing stunning invitations. Among all the stationery involved, one of the most important yet often overlooked items is the wedding details card. While the main invitation delivers the core message—who, when, and where—the wedding details card serves as a helpful guide, offering additional information that guests may need. Wedding details cards are a crucial part of ensuring that your big day runs smoothly, as they provide everything your guests need to know beyond the ceremony basics.
In this article, we’ll walk you through what to include on a wedding details card, helping you create a well-rounded invitation suite that leaves no questions unanswered.
1. Introduction to Wedding Details Cards
A wedding details card is a companion to your formal wedding invitation, offering logistical information and helpful details that can’t fit on the main invite. This card not only makes it easier for your guests to navigate your event but also adds a touch of elegance to the overall stationery package. Knowing what to include on this card is key to ensuring a seamless experience for both you and your guests.
Why It Matters
While some couples opt to relay details via their wedding website, a physical wedding details card is still necessary. Some guests may prefer having information in hand rather than needing to access a website for every question. It’s also a great way to ensure everyone stays informed, regardless of their level of tech-savviness.
2. Date and Time Details
Although the wedding invitation will typically contain the ceremony date and time, your details card is a good place to clarify any further time-related information. If your wedding involves multiple events, such as a cocktail hour or a reception following the ceremony, this is where you should list them with specific times.
Example:
- Ceremony: 3:00 PM at [Venue Name]
- Cocktail Hour: 5:00 PM at [Reception Venue]
- Reception: 6:00 PM at [Reception Venue]
Be sure to mention if there is any downtime between events so that guests know what to expect.
Read More: Wedding Invitation Templates Free Download
3. Venue Information
Clearly stating the location details is one of the most crucial aspects of your wedding details card. This section should include the complete address of each venue, especially if the ceremony and reception are in different locations. Providing the address prevents any confusion and makes it easy for guests to navigate between venues.
Include:
- Full venue names
- Addresses (complete with postal codes for GPS)
- Notes about parking availability or special access points
For guests unfamiliar with the area, include a note on parking or any additional transportation tips.
4. Accommodation Information
If your wedding involves guests traveling from out of town, accommodation information is vital. Your wedding details card should include suggestions for nearby hotels or resorts where you have reserved a block of rooms at a special rate.
What to Include:
- Name of the hotel
- Special room rates (if applicable)
- Booking codes or links
- Hotel address and contact information
Offering a few different options in varying price ranges can help accommodate different guest budgets.
Read More: Wedding Invitation Templates Free Download
5. Transportation Details
Depending on the location and setup of your wedding, transportation might be necessary. If you’ve arranged for a shuttle service to transport guests from the hotel to the venue or between locations, your wedding details card should include these details.
Transportation Checklist:
- Shuttle pickup/drop-off times
- Location of pickup (usually at the hotel)
- Return times after the event
- Contact number for the transportation service (if needed)
Including this information helps avoid confusion and ensures everyone arrives on time.
6. Dress Code Information
If you have a specific dress code in mind, whether it’s black tie, semi-formal, or casual, make sure to include this on your wedding details card. This ensures guests feel comfortable and appropriately dressed for the occasion.
Dress Code Examples:
- Black Tie: Tuxedos for men, formal evening gowns for women.
- Cocktail Attire: Suits for men, cocktail dresses for women.
- Casual: Sundresses, khakis, and button-down shirts.
Feel free to add a touch of fun or creativity when describing your dress code, giving guests a clearer picture of what you envision.
7. Wedding Website Information
While your wedding details card should contain all necessary information, providing the link to your wedding website is also a smart idea. Your website can act as a hub where guests can RSVP, view your registry, or get additional information like FAQs.
What to Include:
- URL of your wedding website
- Instructions on how to access specific pages (e.g., RSVP section)
Make sure the link is short and easy to type, and avoid complicated URLs that might be difficult for some guests to enter.
Read More: 137+ Best Wedding Invitation Messages for Friends and Family
8. Registry Information
While it’s not considered proper etiquette to include registry information on your main invitation, your wedding details card offers the perfect opportunity to inform guests about your gift registry.
What to Include:
- List of stores where you’re registered
- A short note directing guests to your registry page on your wedding website
This can be as simple as a line that says, “For gift information, please visit our registry at craftyartapp.com.”
9. RSVP Instructions
Some couples prefer to have guests RSVP via their wedding website, while others still opt for traditional mailed-in responses. If you’re going the digital route, you can use your wedding details card to direct guests to the RSVP section of your website.
What to Include:
- Clear RSVP instructions (how and by when)
- Link to the RSVP page (if online)
- Email or phone number for questions
Providing detailed instructions ensures that guests know how to confirm their attendance and make any necessary meal selections.
10. Additional Notes
Lastly, consider adding any miscellaneous notes that may help your guests. This can include reminders about unplugged ceremonies, special COVID-19 precautions, or directions for any pre- or post-wedding events, like a welcome dinner or after-party.
Possible Additions:
- Unplugged Ceremony: “Please refrain from using phones during the ceremony.”
- Special Requests: “We kindly ask guests to be seated 15 minutes before the ceremony begins.”
- Post-Wedding Brunch: “Join us for brunch the next day at 11:00 AM at [Venue Name].”
By including these extra touches, you help your guests feel more comfortable and prepared for your big day.
Conclusion
A well-crafted wedding details card plays a vital role in keeping your guests informed and ensuring your wedding day runs smoothly. From venue information and transportation tips to accommodation options and dress codes, these small but essential details help make your special day stress-free for both you and your guests. As you prepare your wedding invitation suite, be sure to carefully consider what information to include on your wedding details card to provide your guests with everything they need to know.
By following the guidelines provided in this article, you’ll create a wedding details card that not only reflects the elegance of your event but also ensures no detail is left unaddressed. Your guests will appreciate the thoughtful planning, and you’ll enjoy a day that flows effortlessly from start to finish.
